Scheduling poll

    Find the time that works for the whole group.

    You propose several times, invitees answer each one with Yes, Maybe or No — and you see at a glance when most people can make it. No account for participants, no ads for the people you invite.

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    Features

    Everything a poll needs
    to actually end in a meeting

    Three answers instead of two, a personal edit link for every participant, and address lists that paste straight into Outlook.

    Yes, Maybe or No

    Three answers instead of two. “Maybe” is the most honest answer there is when it comes to meetings — and most tools leave it out.

    A personal edit link

    Everyone gets their own link by email after answering. It changes their answer from any device — no account, and no need to ask you.

    Addresses to copy

    Split by Yes, Maybe, No and No answer yet, with a comma/semicolon switch so the list works in Outlook right away.

    Hide answers

    Participants can be shown counts only, without the other names. As the organiser you always see everything.

    How a scheduling poll works

    Three steps from the first proposal to a fixed date.

    01

    Add your proposals

    Date, time and duration — as many per day as you need. You enter them freely: no availability windows, no slot maths.

    02

    Share the link

    One public link for email, chat or a notice board. Participants enter name and email and answer each proposal. Times appear in their own timezone automatically.

    03

    Pick the date

    You see every answer in one matrix and mark the winner. The poll closes and the addresses of everyone who said yes are ready to copy.

    Who this is for

    Wherever a booking link falls short — because a group has to agree, instead of the first person taking the slot.

    Clubs & committees

    Eight board members, eight calendars in eight different systems — and the date for the next meeting takes twenty emails to find.

    1. 1Enter four to six possible meeting dates.
    2. 2Send the link to the mailing list — nobody needs an account.
    3. 3Collect the answers: Yes, Maybe or No for each proposal.
    4. 4Pick the date and copy the addresses of everyone who said yes.

    One email instead of twenty — and your invitees see no ads.

    Project teams & agencies

    A workshop with the client and half your own team. A booking link does not help here: the first person takes the slot instead of the group agreeing.

    1. 1Propose three workshop windows across two weeks.
    2. 2Give the link to the client and the team at the same time.
    3. 3“Maybe” shows who could rearrange if it came to it.
    4. 4Pick the date, then send the invitation from your own inbox.

    Client meetings without negotiating dates in an email thread.

    Schools & teaching

    Parents' evenings, consultation days, field trips: many people involved, few shared tools — and parents you would rather not show an advert to.

    1. 1Propose dates for the consultation day or parents' evening.
    2. 2Share the link through the usual channel.
    3. 3Optionally hide the other answers from participants.
    4. 4Pick the date and take the list of confirmations.

    Ad-free for parents — and nobody has to create an account.

    Volunteers & local groups

    Choir rehearsal, crew briefing, neighbourhood meeting. Everyone does it on the side and nobody wants to run the scheduling.

    1. 1Add the dates, several per day if needed.
    2. 2Drop the link into the group.
    3. 3Every answer stays editable through the personal link.
    4. 4Pick the date — that closes the poll.

    A low bar: name, email, three clicks.

    One run, start to finish

    What a scheduling poll looks like when a board is hunting for its next meeting.

    1. 1

      Monday, 9:00 — set it up

      The chair enters five options: three evenings next week, two the week after. 90 minutes each.

    2. 2

      Monday, 9:05 — send it out

      She copies the link and sends it to the board list. No attachment, no sign-up for the invitees.

    3. 3

      Monday to Wednesday — answers come in

      Seven of eight answer. Two mark “Maybe” on two options each, because they are still waiting on a confirmation.

    4. 4

      Wednesday, 18:00 — a reminder

      She copies the addresses from the “No answer yet” column and writes to exactly one person.

    5. 5

      Thursday, 8:00 — decided

      The option with six confirmations is marked and the poll closes. She sends the invitation herself, using the confirmed addresses.

    What scheduling polls do not do

    • No sign-up sheets with limited capacity — a poll finds a date, it does not hand out places.
    • No automatic invitation once the date is set. You invite from your own calendar, so the invitation comes from you and not from us.
    • Nothing is derived from your availability: you enter the proposals yourself.
    • “Hide answers” means hidden from participants, not anonymous — as the organiser you always see everything.

    Start for free

    Your next group meeting is five minutes away.

    Scheduling polls, booking pages and calendar subscriptions live in one account. Built and run in Austria.

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